Enter a worth that defines a location meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type
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Select the base area type for a record. The system will use the accumulation of GLOA and GLA modifications to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)

Enter user-defined codes from UDC table 15/AR that define adjustments to the base area type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base area type for gross leaseable location (GLA).

Program ID

The system displays one of the following values:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This area offers an introduction of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease inhabited area (GLOA) and gross leasable location (GLA) for all units in a structure or residential or commercial property for a specific duration. You can supply the details from the R15141 report to brokers who are seeking residential or commercial properties to rent and to property owners who can offer the information to prospective tenants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing alternatives to identify the duration of time, based upon the lease dates, for which the computations use.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment worths from the Area Master table (F1514).

Processing choices allow you to specify how the system performs the calculations, in addition to whether the calculations ought to be out for all lease statuses and lease types. You can also run the program for specific building (company unit) category codes to determine tenancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).

You can run and save numerous versions of the R15141 program. For example, you can run the program utilizing area values from the first of the month and then run the program once again using location worths from the end of the month. You can likewise run the R15141 program to get GLA and GLOA results for a specified location definition to make sure a more accurate denominator calculation for share aspect denominator and renter exemption rule estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types defined in Area Definitions table (F15142) will be used to adjust the values for GLOA and GLA that are occupied in the F15141 table.

Note. You should run the Gross Lease Occupancy Refresh program (R15141) for expense participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system utilizes to determine gross leasable locations (GLA) and gross lease occupied locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation approach from UDC table 15/OM that figures out the occupied area for an unit. Values are:

1: Select area values since the first day of the month.

2: Select area values as of the last day of the month.

3: Select location worths as of the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing option. The system will then re-calculate tenancy.

1: Delete just. The process will end after the system erases records from F15141.

Note. If you get in 1 in the Deletion Method processing choice, you must still get in a computation technique and location definition to determine the records the systems selects for deletion.

5. Deletion Method

Specify how records are selected for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date variety, estimation method, and area meaning worths in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to determine the occupied location for a system.

The base location type is utilized to calculate unadjusted area values for GLOA and GLA. If you get in change area types for GLOA and GLA, the system will use those area totals up to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or uninhabited for the time period from the dedication date to the lease begin date. Values are:

Blank: The unit is vacant.

1: The unit is inhabited.

Lease Status

Specify which rents to select for processing based upon the lease status